Purchasing
As a team, our mission is to provide the highest quality customer service, to meet and exceed expectations by utilizing the most efficient and effective methods. We strive to continuously improve ourselves, our practices and procedures. We will positively contribute, influence, and represent Adams County government.
Primary Services Provided
Purchasing is responsible for the procurement of goods and services. This includes:
- Compiling a bidder’s list of vendors by service or commodity to be provided
- Application
- DataBase Maintenance
- Facilitating the disposal of county assets as necessary
- Handling trade-ins◦Donate to nonprofit groups – Must be approved by the Board of County Commissioners (BOCC)
- Salvage
- Sell by sale or auction
- Transfer to other county departments
- Trash disposal
- Motoring food / miscellaneous vendors
- Compile vendor applications and vendor approvals/agreements
- Issue identification card
- Overseeing the Stockless Office Supply System
- Act as a liaison with vendor and county departments
- Distribute catalogs and order forms
- Procuring products and services under guidelines adopted by the BOCC
Additional Resources
Adams County Purchasing Policies & Procedures Manual
Purchasing Policies and Procedures Manual
- Table of Contents
- 1000 Manual Introduction
- 1006 Changes to this Manual
- 1008 Annual (Renewable) Service Agreements
- 1010 Approval Authorization Levels for Purchasing Transactions
- 1015 Disaster or Emergency Purchasing
- 1025 Purchase Requisition and Purchase Order
- 1030 Standing or Blanket Purchase Orders
- 1045 Procurement Card
- 1050 Informal Bid Policy and Procedure
- 1060 Formal Invitation for Bid (IFB)
- 1070 Formal Request for Proposal (RFP)
- 1071 Procurement of New Building Construction and Major Improvement-Remodeling
- 1075 Vendor Protests
- 1078 Request for Proposal Evaluation and Best and Final Offers
- 1079 Insurance and Bond Requirements
- 1080 Single Sourcing Policy
- 1081 Professional Services
- 1085 Change Orders
- 1095 Renewals and Extensions
- 1110 Asset Disposal Policy
- 1112 Sustainable Non-Asset Property Disposal
- 1120 Travel and Meal Expense
- Appendix A Emergency Procurement Card Levels
- Appendix B P-Card Application
- Appendix C P-Card Account Maintenance
- Appendix D Unavailable/Lost Documentation Form
- Appendix E Cooperative Single and Sole Purchases
- Appendix F Single Emergency or Cooperative Source Form
- Appendix G Change Order Request
- Appendix H Glossary of Terms
- Appendix I Asset Equipment Disposal
- Appendix J Single Source Agreements for 2011 and 2012
- Appendix K Confidentiality & Disclosure Statement
- Appendix L Insurance Requirements
- Appendix M Asset Property Disposal Non-Profits
- Appendix N Donation Receipt
- Prevailing Wage Policy for 4.16.24 Public Hearing
Additional Purchasing Information
Procurement
Purchasing Cooperatives
Current Bids / Requests for Proposal
